School Board FAQs & Agenda Archive

XCS Board of Education FAQs

How do I know what the School Board is doing? 
Beginning in August 2018, all records, policies, meeting agendas, and other documents are available to the public on the BoardDocs platform. Visitors can search for specific policy information, as well as see topics of discussion at previous and future meetings. 

Click here for BOARDDOCS access

What information is available there, and where can I find it on the BoardDocs platform? 
Click the link above to be taken to the XCS dashboard. From there you can click on upcoming meeting dates to see the planned agenda, as well as view the documents presented at meetings. Visitors can also search for specific XCS policies.

Who are the current School Board members? What do they do? 
To learn more about qualifications, as well as get information about current members, visit our Meet the Board page. 

Can I attend Board Meetings? What if I want to speak at a meeting about a topic?
XCS Regular Board Meetings are open to the public, and anyone is welcome to attend. For those who wish to address the Board, a brief form must be filled out and submitted to the Treasurer prior to the start of the meeting. This simple card includes the applicant's full name and address, establishing them as a resident of the district, and forms will be available on arrival.

Note that all comments should be addressed directly to Board Members, and that comments should be limited to five (5) minutes. A maximum of 30 minutes (combined) may be allocated for all public comment. For more information and guidelines about speaking to the Board at a public meeting, view PUBLIC PARTICIPATION AT BOARD MEETINGS (po0169.1) on the BoardDocs platform.

It is important for members of the public to know that: 
  • Public participation is limited to that time in the agenda. Participants will not be invited to speak at any other time, so they must be in attendance and ready when they are called. 
  • Participants should begin by stating their full name and address that establishes them as a district resident.
  • They will have a maximum of five (5) minutes to address the board. 
  • Comments should be addressed to the board as a whole, not to individual members or the audience. 
  • Addressing the board is their chance to express an opinion or concern about a school matter. It is not a back-and-forth dialogue; BOE members will generally not respond directly to concerns at the time of the meeting. 
The fact that board members do not generally engage with speakers directly during public comment periods does not mean action will not be taken. Follow-up could entail referring the matter to staff because it is an operational concern that is not within the Board’s purview, discussing the concern after the public comment period has ended, or placing it on the agenda for a future meeting.

Not sure if you need to address the Board? 
View the Xenia Community Schools' Family Guide to Addressing Concerns.  

BOE Meeting Agenda Archive

Looking for records prior to those kept in BoardDocs (above)? 
An archive of meeting minutes for dates prior to August 2018 are linked below. If you are looking for minutes prior to August 2017, contact the Treasurer's Office at (937) 562-9033 or by email.