Enrollment

Tammy Newsock

Enrollment/EMIS Coordinator

(937) 376-2961

Email

Welcome to Xenia Community Schools!

Are you a parent/guardian trying to enroll a student who is:

...a PRESCHOOL student? CLICK HERE to learn about Xenia Preschool, including the registration & screening process

...a KINDERGARTEN student? CLICK HERE to learn about the separate registration & screening process for Kindergarten students

...interested in open enrollment to XCS? CLICK HERE for information about eligibility and the application process

...a NEW student in grades 1-12 for the current school year? Follow the "Steps for Enrolling a Student Online" below to begin the required online forms process. 

*NOTE: You MUST be the custodial parent/legal guardian to enroll a student. Enrollment for a coming school year begins in late spring; dates will be announced when the enrollment period begins.  


Wondering which building your elementary student will go to? 

DOWNLOAD the XCS street guide to see school assignments based on your home address.

STEPS FOR ENROLLING A STUDENT ONLINE

1. Fill out the Enrollment Packet available on Final Forms. Click here to access Final Forms.
Having trouble with Final Forms? Click here for the instruction manual.

2.) As you submit your forms online, you should be ready to upload copies* of the following documents to the file: 

  • Certified student birth certificate, hospital birth record, or passport. Certified birth certificates can be obtained through the public health department in the city or county where your child was born or by contacting the Office of Vital Statistics in the Ohio Department of Health.

  • Photo identification of the parent/custodial parent/legal guardian. Photo identification must be a driver’s license or state-issued photo identification.

  • Immunization Record - The documentation must include immunizations your child has received or is in the process of receiving. See the list of required immunizations.

  • Individualized education plan (IEP) - If your child has an IEP from a previous school, please provide a copy at the time of enrollment.

  • Proof of custody - In the event of a legal separation or divorce, the parent who has legal custody must provide a complete copy of the court-ordered custody agreement that indicates the parent is the residential custodial parent of the child for school purposes.If the parent’s last name is different from the student’s, a copy of the marriage certificate or proof of name change must be submitted.

  • Proof of residency - Lease, Rent Receipt, Current Utility Bill, or Affidavit for proof of residency may be required.

Additional items requested for student placement

1) For students entering 7th or 8th grade: Copy of standardized testing scores and most recent report card.

2) For students entering High School: Copy of transcript and most recent test scores. This can also be uploaded through Final Forms. (Note: After initial registration, you will need to make an appointment with a guidance counselor in order to create the student’s schedule by contacting the high school at 937-562-9915).


*DOCUMENT UPLOADS

Note that all document uploads should be EITHER a scanned PDF file OR an image file. If you choose to submit an image of documents, cell phone photos are acceptable but should be clear, well-lit, and in focus. The requested document should be the primary focus of the photo; crop photos, if necessary. Keep in mind that unacceptable files may delay your student's registration; original copies may be requested as follow-up by our enrollment office for verification.

If you are having trouble uploading documents, be sure to email tnewsock@xeniaschools.org.

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