Title I, Part A (Title I) of the Elementary and Secondary Education Act, as amended by the Every Student Succeeds Act (ESSA), provides financial assistance to local educational agencies (LEAs) and schools with high numbers or high percentages of children from low-income families to help ensure that all children meet challenging state academic standards. 

2261.01 - PARENT AND FAMILY MEMBER PARTICIPATION IN TITLE I PROGRAMS

Annual Meeting
Each building will hold an annual meeting to which all parents of participating children are invited and encouraged to attend to explain the parents' rights to be involved and the school's obligations to develop a parent and family engagement policy

Every Student Succeeds Act (ESSA)
XCS complies with the Every Student Succeeds Act (ESSA), section 1008 operating schoolwide programming and section 1010 parent and family engagement.

Notice of Parents Right-to-Know 
Request Form

Parent Feedback 
As a Title I school district, Xenia Community Schools receives funding to help meet the needs of our students. Since the goal of Title I is to provide instructional services and activities which support students in meeting the state's challenging performance standards, we solicit feedback from families throughout the year.  

Federal law requires Ohio schools to identify English learners, assess their English language proficiency, provide reasonable accommodations, monitor their academic progress, and implement accountability systems.

Do you have a student in need of support?
Contact Sheri Brown-Thomas, ELL Teacher, with any questions. 

Read more about supports for English Learners in Ohio Schools.

XCS is committed to providing services to all resident families, including those that may be homeless. The district, in accordance with the McKinney-Vento Act, assures that all homeless children and youth have equal access to the same free and appropriate public education, including preschool age students, as children and youth who are not homeless. The district has developed policies to help remove barriers to the enrollment, attendance and success in school that homeless children and youth may experience.

Visit the XCS McKinney-Vento page.

Part of the United States Education Amendments of 1972, Title IX is a federal law that protects people from discrimination on the basis of sex in any federally funded activity. 

Visit the XCS title IX page.

What is PBIS? 
Positive Behavior Intervention and Supports (PBIS) is a process schools use to create a consistent approach for teaching and supporting positive behavior. PBIS is designed for all students and is applied in all areas of the school including the classroom, hallway, lunchroom, restroom and recreation spaces. PBIS helps to prevent or reduce challenging and unsafe behaviors that can lead to the emergency use of restraint and seclusion. The PBIS framework includes the above practices. 

As of September 2021, Ohio law requires school districts to provide yearly notice to parents about their procedures related to the requirements of positive behavior intervention and supports (PBIS) and the emergency use of physical restraint and seclusion, including the local complaint process. 

The purpose of this law is for Ohio school districts to provide behavior supports and training to reduce and eliminate the need for emergency physical restraint and seclusion. 

The law requires that Ohio school districts:

• Implement PBIS in all (K-12) schools across the district.
• Provide student personnel with professional development about PBIS.
• Deliver specific training on ways to prevent the use of restraint and seclusion and safe restraint and seclusion practices when needed for emergencies.

Learn more about PBIS :
Restraint and Seclusion, Positive Behavior Intervention and Supports (PBIS) in Ohio Schools: What Parents Need to Know. 

Read the complete text of district policy (po5630.01) online.

As required by law, the Board of Education has established a Wellness policy (8510) for the Xenia Community School District as a part of a comprehensive wellness initiative.

You can find details about the committee's work in the Wellness section of the Xenia School Nutrition site.

Xenia Community Schools hosts a Student Safety page on this site that provides multiple ways to supports students or family members. Find out how to: 

• Report a concern or problem through the Safe Schools Tipline
• Find out more about how to resolve complaints or concerns. 
• Review the XCS policy on bullying or harassment. 

Children’s Online Privacy Protection Act Policy (COPPA)    
COPPA imposes certain requirements on operators of websites or online services directed to children under 13 years of age, and on operators of other websites or online services that have actual knowledge that they are collecting personal information online from a child under 13 years of age.

Visit the FTC COPPA page.

Family Educational Rights and Privacy Act (FERPA)     
The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 year of age certain rights with respect to the student's education records, including the right to inspect and review the student's education records and the right to request the amendment of the student's education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights. Parents and eligible students who wish to file a complaint under FERPA may do so through USDOE.

Visit the Department of Education FERPA information page.       

Children's Internet Protection Act (CIPA)
CIPA, the Children's Internet Protection Act, is a federal law that requires K-12 schools to have an Internet Safety Policy in place that includes technology protection measures. The protection measures must block or filter Internet access to pictures that are: (a) obscene; (b) child pornography; or (c) harmful to minors (for computers that are accessed by minors). 

Visit the FCC’s CIPA information page.

Protection of Pupil Rights Amendment (PPRA)
PPRA governs the administration to students of any survey, analysis, or evaluation that concerns one or more of eight protected areas. It also concerns marketing surveys and other areas of student privacy, parental access to information, and the administration of certain physical examinations to minors. 

Visit the Department of Education PPRA information page. 

This notice serves as the District's annual notice regarding technology privacy, effective October 24, 2024, pursuant to Ohio Revised Code (Sections 3319.325, 3319.326, and 3319.327).

Xenia Community Schools is committed to providing the best-possible learning environment for students, which includes the use of technology such as school-issued devices (e.g. Chromebooks) and a variety of grade-appropriate learning apps. As part of our commitment to student safety and responsible technology use, we generally monitor student activity on your child’s device(s).
 
What does “monitoring” look like?
Use web filtering tools to limit or block access to inappropriate websites for school use.
Monitoring online activity, such as websites visited, search terms used, and interactions within educational platforms. This helps ensure responsible use, addresses potential safety concerns, and makes sure we are complying with legal obligations, such as the Children's Internet Protection Act (CIPA). 

In order to locate a lost or stolen device, or if there is an overriding safety concern, we may utilize location tracking features on school-issued devices.

Why do we monitor student computer use?

• Compliance with Federal and State Law: Various federal and state laws, as well as district policy, require us to monitor student online activity to protect children from harmful content. 
• Instructional Support: Monitoring student activity on educational platforms allows teachers to provide effective instruction, track student progress, and ensure students are engaging with learning materials appropriately.
• Technical Support: Monitoring helps our technology staff troubleshoot technical issues, maintain network security, and ensure that student devices function correctly.
• Safety and Security: We monitor to detect and respond to potential threats to student safety, such as cyberbullying, harassment, or self-harm.

What about our technology providers? 
To make the best use of the school-issued Chromebooks, XCS contracts with various technology providers to enhance educational opportunities and support student learning. Some providers may have access to student educational records to deliver curriculum, testing, or assessment services. By August 1 of each school year, we will provide a separate listing of these technology providers, the types of data they access, and instructions on reviewing the contracts.
 
Please note that the district has not changed monitoring services. This notice is in compliance with Ohio law (noted above) that goes into effect on October 24, 2024. Districts all across Ohio will be receiving similar notices. 

If you have any questions or concerns about our monitoring practices, please email us at technology@xeniaschools.org 

Federal law authorizes the routine release of directory information on students without written consent unless a child's parent or guardian has advised the district to withhold the information. Federal law also requires the release of student names, addresses, and telephone numbers to military recruiters unless a child's parent or guardian has advised the district to withhold the information. See XCS policy 8330.

Directory information is generally not considered harmful or an invasion of privacy if released. The primary purpose of directory information is to allow school districts to include information from a child's education records in certain school publications such as: yearbooks, athletic programs, theater or drama programs, honor roll or other recognition lists, and graduation programs.

If you DO NOT wish to have student directory information released, you must notify the district in writing annually in accordance with po8330.

View the complete Guide to Parent Rights in Special Education from the Ohio Department of Education and Workforce. (PDF)

View the XCS Section 504 Parent Rights Brochure. (PDF)

Child Find is the process of locating, identifying and serving students with disabilities within the district. If your student is enrolled:

• Parents may contact the student’s teacher or principal to discuss concerns and ask questions about academic and/ or behavioral progress.
• An inquiry can be accepted from a teacher, parent, or other significant person in the student’s life.
• The Special Education Department will consider your request for evaluation and will contact you with questions or need for additional information as your request is considered. Supports and/or interventions may be put in place for your student during this time, if such supports are not already in place.
• The School Psychologist will ask you to give consent to the evaluation or will notify you formally that the district does not suspect a disability and will not move forward with an evaluation at this time.

Students who attend nonpublic schools located within the geographic boundaries of Xenia Community Schools are eligible for referral, evaluation and determination of eligibility for special education regardless of the child’s district of residence.

Students who are home schooled and reside within the district are also eligible for referral, evaluation and determination of eligibility for special education.

Referrals for special education evaluation may be submitted by a parent, school personnel, or other interested party.

House Bill 123, known as the Safety and Violence Education (SAVE) Students Act, requires evidence-based instruction for students in grades 6-12 on suicide awareness and prevention, violence prevention, and social inclusion. Under this legislation, school districts must include at least one hour or one standard class period of evidence-based instruction for students in grades 6-12 on suicide awareness and prevention, violence prevention and social inclusion. 

Addressing these topics with secondary students helps foster positive relationships among students and strengthen their ability to navigate some of life's greatest challenges. Lessons are age-appropriate and designed to engage students in meaningful discussions and activities to support their overall well-being.

Upon written request of the student’s parent or guardian, a student shall be excused from taking instruction on suicide awareness and prevention, violence prevention and social inclusion. 

Senate Bill 288, known as Erin's Law, updated the prescribed curriculum for health education and requires developmentally appropriate instruction in child sexual abuse prevention to students in grades kindergarten through six annually. This legislation adds requirements related to child sexual abuse prevention, dating violence prevention and sexual violence prevention. The law also includes parent and legal guardian notification and training for school personnel.  

Schools are now required to provide developmentally appropriate instruction in child sexual abuse prevention to students in grades kindergarten through six. This instruction is to occur annually and include information on available counseling and resources for children who are sexually abused. 

Middle School and High School Health Classes
Schools are also required to provide developmentally appropriate instruction in dating violence prevention education and sexual violence prevention education to students in grades seven through twelve. This instruction will take place in Health class and must include recognizing dating violence warning signs and characteristics of healthy relationships.

Review of Senate Bill 288 Materials
Under state law (Ohio Revised Code 3313.60), parents and legal guardians have the right to review the curriculum material related to child sexual abuse and sexual violence prevention. You may review curriculum materials by providing a written request to your child’s principal. Upon receiving the request, the principal will allow the parent or guardian to examine curriculum materials at the school within 48 hours.

You may exempt your child from participating in any part of the district’s child sexual abuse prevention and sexual violence prevention education. If you choose to opt your child out of this instruction, your child’s teacher may assign alternative health lessons or activities unrelated to this topic. Your child will not be subject to any disciplinary action, academic penalty, or other sanction.
 

Effective, October 1, 2021, Ohio Revised Code 3365.035 requires educational institutions participating in College Credit Plus to inform students and parents that the subject matter of a course enrolled in under the college credit plus program may include mature subject matter or materials, including those of a graphic, explicit, violent, or sexual nature, that will not be modified based upon college credit plus enrollee participation regardless of where course instruction occurs.
 
Additionally, all CCP applicants and their parent/guardian will be required to sign a permission slip that indicates they understand that by enrolling in College Credit Plus courses, the content may include mature subject matter that will not be modified based upon College Credit Plus enrollee participation regardless of where course instruction occurs; and that State law requires the signed form be submitted in the student’s application to the college or university.