Enrollment

Tammy Newsock

Enrollment/EMIS Coordinator

(937) 376-2961

Email

Welcome to Xenia Community Schools!

Enrollment forms are to be filled out online. You MUST be the custodial parent/legal guardian to enroll a student.

STEPS FOR ENROLLING A STUDENT ONLINE:

1. Fill out the Enrollment Packet available on Final Forms. Click here to access Final Forms.
Having trouble with Final Forms? Click here for the instruction manual.

2.) After you submit your forms online, an appointment is needed to complete registration. Please contact the Central Registration Office at 937-376-2961 to schedule an appointment. Students are not required to attend the registration appointment.

3.) You must bring the following documents with you when you come to your appointment: 

  • Certified student birth certificate, hospital birth record, or passport. Certified birth certificates can be obtained through the public health department in the city or county where your child was born or by contacting the Office of Vital Statistics in the Ohio Department of Health.

  • Photo identification of the parent/custodial parent/legal guardian. Photo identification must be a driver’s license or state-issued photo identification.

  • Immunization Record - The documentation must include immunizations your child has received or is in the process of receiving.

  • Individualized education plan (IEP) - If your child has an IEP from a previous school, please provide a copy at the time of enrollment.

  • Proof of custody - In the event of a legal separation or divorce, the parent who has legal custody must provide a complete copy of the court-ordered custody agreement that indicates the parent is the residential custodial parent of the child for school purposes.If the parent’s last name is different from the student’s, a copy of the marriage certificate or proof of name change must be submitted.

  • Proof of residency - Lease, Rent Receipt, Current Utility Bill, or Affidavit for proof of residency may be required.

Items requested for student placement

1) For students entering 7th or 8th grade: Copy of standardized testing scores and most recent report card.

2) For students entering High School - Copy of transcript and most recent test scores (Note: After initial registration, you will need to make an appointment with a guidance counselor in order to create the student’s schedule by contacting the high school at 937-562-9915).

Refer to the link on the left  for the list of required immunizations.

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